Administrative Assistant, Leasing & Development

Administrative Assistant, Leasing & Development


Who we are

We are one of the country’s leading Canadian REIT’s, and we’re community minded and committed to helping build the future of sustainable real estate. We hire people who are passionate about real estate, growing their communities, and who are committed to our values. Being supported in your professional development, having your contributions and unique talents valued, feeling a sense of challenge and purpose, and being surrounded by a highly engaged team that loves what they do are just a few of the reasons to join our growing team.

Position Summary

Reporting to the Regional Director, Leasing, the Administrative Assistant, Leasing & Development is responsible for the administration and coordination of activities in support of Leasing & Development, as well as providing support to the General Counsel.This role is a key member of the Central Canada Team.

The Administrative Assistant, Leasing & Development provides superior customer service to all Crombie employees, clients, suppliers and to the public by gathering information for various departmental needs, and responding professionally and promptly to all questions, inquiries and requests. The successful candidate will provide administrative support to the leasing department and executive support to the General Counsel, including preparing general correspondence, proposal letters, commission agreements and reports, maintaining files, distributing documents, uploading and updating files and website information as required and maintaining the leasing component of the corporate intranet/SharePoint site.

As an Administrative Assistant, you will be responsible to process and follow up with credit applications, review invoices, obtain approvals & signatures and process for payment, prepare Deal Approval Forms, schedule  No-Builds, Exclusives, First Rights, and other encumbrances for each property within the portfolio, and develop market research and demographic information. You will help to coordinate leasing-related activities including coordinating travel, conference space, food & supplies. As well you will provide other administrative duties including but not limited to preparing expense reports, tracking, uploading and maintaining purchase orders, creating and distributing minutes.

The profile we are looking for

Our ideal candidate has three to five years of related administrative experience in a professional environment. A post-secondary degree or diploma in Business Administration is preferred, however all individuals demonstrating proficiency in MS Office Suite and who demonstrate exceptional organizational skills will be considered. Prior experience with CTI and CRM is considered an asset. Professionalism and superior verbal and written communication skills are a must.  The successful candidate must be able to develop and build upon existing relationships both internally and externally.

Headquartered in New Glasgow, Nova Scotia – Crombie REIT was recognized as one of Canada's Top Small & Medium Employers in 2018. Crombie REIT offers flexible work schedules and location, corporate discount rates and a fast-paced working environment.

If you are interested in this opportunity, please submit a Cover Letter and Resume


Subject:                  Administrative Assistant, Leasing & Development


Crombie REIT thanks all applicants for their interest.  Only those selected for an interview will be contacted.